Dedicated AI agents with their own memory, SCRUM processes, and human oversight. They work 24/7, learn from every task, and deliver results — like a real team, but faster and more affordable.
See for yourself — how Octadecimal differs from what you already know
| Chatbot / AI Assistant | Outsourcing | Octadecimal | |
|---|---|---|---|
| Memory | None — new session = start from scratch | In people's heads — they leave = it's gone | Persistent, 3-layer — the team never forgets |
| Process | None — you do it yourself | Depends on the company | SCRUM + 14 procedures + auto-verification |
| Oversight | Zero | Costs extra | A human approves every key decision |
| Dedication | Generic model | Shared team | Your own team, your context |
| Learning | Does not learn | Slow, chaotic | Every task enriches the system's knowledge |
| Transparency | Black box | Monthly report | Full audit: costs, decisions, code |
We work in sprints — just like a real development team. We plan with Maja, execute with Karolina, and you talk to Anna.
You describe what you need. Maja (Chief of Staff) plans the sprint, proposes tasks with story point estimates, priorities, and deadlines. You approve or adjust.
Maja Wojciechowska — sprint planning
Every task starts with an INTENT: what problem we're solving, what the outcome should be, and how we'll know it's a success. This way we verify not whether it was "done," but whether it was "solved."
problem: Customers wait 24h for a response
outcome: Automatic response in <5 min
success: 90% of inquiries handled without a human
Karolina (Scrum Master) monitors pace and procedures. 14 automated checkpoints verify quality at every step. Nothing gets overlooked.
Karolina Wieczorek — execution and quality control
Technical Done — does the code work, do tests pass, are procedures met.
Business Done — was the INTENT achieved, was the client's problem solved. Only then does the task go to you for approval.
After every task, knowledge is saved to the team's memory. Best practices are promoted to the company-wide knowledge base. The system gets smarter with every sprint — and never forgets.
"This is not SCRUM, nor an AI system. It's a system that combines: execution + memory + feedback + human decisions."
Each agent is a specialist — with their own memory, tools, and work style
An agent responds via email and chat, qualifies leads, and provides information. Around the clock, in multiple languages. Collects contacts so you can close deals.
Automatic daily, weekly, and monthly reports. Trend analysis, anomaly detection, summaries in a format you understand.
System integration, document workflow, CRM, ERP, email, and any API-enabled tool synchronization. Zero manual copying.
Full-stack development (Laravel, Next.js, Python), CI/CD, deployment, server management, backup, monitoring. Full cycle.
Email sorting, follow-ups, replies, product descriptions, social media, newsletters. In your voice.
System, website, and competitor monitoring. Real-time alerts. Security audits, SSL, firewall.
Each agent has a name, specialization, work style, and memory. They are not anonymous — they are part of your project.
Plans sprints, coordinates teams, keeps deadlines. A perfect organizer — nothing escapes her attention.
Monitors execution pace and quality. Decisive, direct, a natural execution leader.
Your first point of contact. Warm, empathetic, builds relationships and makes sure you always know what's happening.
Responsible for processes and standards. Calm, methodical, ensures everything works as it should.
A strategist with class. Analyzes business needs, proposes solutions, and ensures ROI on every action.
Deep analysis, market research, reports. If there's an answer — Aleksandra will find it.
Guardian of the knowledge base. Organizes information, ensures consistency and data accessibility across the entire system.
The creative spark. Content, campaigns, social media — full of energy and ideas for your brand.
Guardian of the perimeter. Security audits, risk analysis, threat monitoring. Vigilant and meticulous.
Your AI team will never forget preferences, context, or lessons from the past
Each team remembers every conversation, preference, mistake, and success. Like a developer who's worked with you for years — but never leaves.
Every task is tracked in the CRM — statuses, checklists, results, time. Full project history available at any moment.
Best practices go into the global knowledge base. All of Octadecimal learns from every project — yours benefits too.
Self-hosted, open-source stack. Zero vendor lock-in. Full control over data and infrastructure.
n8n (self-hosted) with 15+ dedicated workflows. Each agent has its own workflow with an LLM model, tools, and memory access. A router automatically directs tasks to the right agent.
Qdrant as a semantic knowledge base. 3072-dimensional embeddings (Gemini). Two collections: per-agent memory + global company knowledge (111+ vectors). Cosine similarity search.
L0 (CEO/human) → L1 (Executive AI) → L2 (Manager AI) → L3 (Specialist AI). Formal chains of command, reviews, and escalations. Each agent has a scope of authority and supervisor oversight.
Rocket.Chat as the communication layer between agents. DMs, dedicated channels (#officialOrders, #logs, #alerts). Outgoing webhooks route messages to n8n in real time.
Authelia SSO with 2FA (TOTP) on critical services. Tailscale VPN (WireGuard mesh) between machines. UFW firewall, fail2ban, SSL Let's Encrypt on 10 subdomains. Daily backup with 30-day retention.
Twenty CRM (open-source, PostgreSQL) as the central registry for agents, tasks, sprints, and executions. REST + GraphQL API. Watchdog automatically monitors timeouts and escalates blocked tasks.
1
Message on Rocket.Chat
2
Webhook → n8n Router
3
Resolve agent + AgentTask in CRM
4
Gemini 2.5 Pro + tools
5
Response + save to memory
No hidden costs. You pay for the team, not for hours.
Average cost of an office employee: 8 400 PLN/mo. net + social security, equipment, office, vacation, sick leave...
One process, quick start
Really lighten your team's load
Full automation, your servers
30-day guarantee: If you don't see real time savings — we refund the setup fee. No questions asked.
No. Anna (Client Relations) guides you through the entire process. You communicate normally — via email, chat, or phone. We handle the technical side.
ChatGPT is a tool that forgets after each session. Your Octadecimal team remembers context, works in sprints, has quality procedures, and human oversight on every important decision.
Yes. EU-based infrastructure, encrypted connections, isolated environments per client. On request — hosting exclusively on your servers. Paweł (Security Agent) handles security.
Prototype in 3-5 days. Full deployment with integrations in 1-2 weeks. Faster than recruiting a single employee.
No lock-in. Monthly contract. Your data, configurations, and workflows will be handed over to you. Zero strings attached.
You do. AI proposes and executes — a human approves. The closer to the customer and money, the more control. This is our fundamental principle.
Anna is available 24/7 on chat. Or send an email — we'll respond within a few hours.
Tell me about your company and the processes you'd like to improve. I'll help you understand what we can do for you — or schedule a call with a human.
Warsaw, Poland
We work remotely with clients from all over Poland and Europe